Document Control Specialist *PC 594

Company: Miltenyi Biotec Inc
Location: San Jose
Posted on: May 3, 2025

Job Description:

DescriptionYour Tasks:
This position plays a central role in the Quality Assurance Department by creating, tracking, and maintaining technical documentation for Quality and Operations functions. This position will ensure records are organized, indexed, and maintained in a centralized location to ensure ready access as needed to contribute to the overall consistent quality of products. This position supports the implementation of the company's quality systems in compliance with cGMPs and other company policies and may support client activities as assigned.
Essential Duties and Responsibilities:

• 
  
• Document Management:
  
  • 
    
  • Process Document Change Orders (DCO), create/review/revise GxP documents in Master Control for format and grammar, and performs edits.
    
  • Issue controlled documents i.e. production records, QC Test forms, Logbooks, Lab Notebooks, protocol numbers, controlled labels for final product.
    
    
    
  • Records Management:
    
    • 
      
    • Manage controlled documentation archives and off-site long term archival storage.
      
    • Support archive users by performing database searches, file retrieval and photocopying as needed.
      
    • Scan completed documents such as notebooks, completed batch records and other documents as required.
      
      
      
    • Act as a SME during internal/external audits for quality and compliance in respect to documentation standards related to Quality System Documents.
      
    • Provide training and assistance to site functions for documentation standards, Document Change Controls when handling GMP documentation and product documents whether it is in the paper based or electronic system.
      
    • Demonstrate proficiency in daily critical/analytical thinking and decision making in regard to documentation process.
      
    • Drive continuous improvements. Lead, facilitate and participate in initiatives on general documentation standards regarding Quality systems.
      
    • Oversee Master File Management including maintenance of master documents
      
    • Issue and maintain controlled copies to ensure current and effective document is used.
      
    • Facilitate the Periodic Review and track documents to ensure processes are followed.
      
    • Manage MasterControl Doc Admin activities such as retiring controlled docs; lead training for creating /revising documents and provides; metrics and reporting)
      
    • Support Audit/Inspection Program. Provide support to functional departments for information/MasterControl system upgrades and configuration changes. Write/review and/or assist with investigations and follow-up to nonconformance's and CAPAs.
      
    • Collaborate with MasterControl Systems Administrator in the MasterControl lifecycle management and other Quality projects.
      
    • San Jose - Interact with clients to obtain review and approval of customer.
      
    • Coordinate activities internally and externally.
      
      Requirements:
      
      • 
        
      • Bachelor's degree with a minimum of five years' experience in a GMP environment or equivalent combination of education and experience.
        
      • Thorough understanding and use of Microsoft Office Suite and Adobe Acrobat.
        
      • Experience with electronic document and/or quality management system and technical writing capabilities preferred.
        
        Physical Demands:
        The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms, talk, and hear. The employee is required to stand; climb or balance and stoop, kneel, crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must have ability to handle more than one task at a time and must work at a rapid pace while maintaining attention to detail.
        Work Environment:
        The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. This job is performed in a temperature-controlled facility without exposure to extreme hot or cold temperatures. Generally, this job is performed in an office environment.
        The anticipated base salary range has been established at $69,400 - $93,900/year. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialization, skills, abilities, and training. The above salary range represents the Company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition to your salary, the Company offers a comprehensive benefits package including health, vision, and dental insurance, plus a 401(k) plan. All benefits are subject to eligibility requirements. Certain positions are eligible for additional forms of compensation such as bonuses or commissions.
        Miltenyi Biotec, Inc is an EO Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity
        Miltenyi Biotec, Inc. participates in E-Verify.
        Are you ready to start revolutionizing biomedical research? When you join Miltenyi Biotec, you join a family that is passionate about making a real impact - one breakthrough at a time. One integral division of that Miltenyi Biotec family is Miltenyi Bioindustry - our contract development and manufacturing organization (CDMO). As a full-scale CDMO, we provide customers with services for the development and manufacturing of lentiviral vectors and cell and gene therapy products. This crucial arm of our enterprise bridges the gap between research and mass bioproduction, ensuring that our solutions are accessible on a global scale. Miltenyi Bioindustry plays a unique role as both the producer and the service provider, relying on our instruments and reagents for each workflow step, controlling the entire supply chain and thus delivering greater security and planning clarity to our customers.
        
        
        
        
        Equal Opportunity Employer
        
        This employer is required to notify all applicants of their rights pursuant to federal employment laws.
        For further information, please review the notice from the Department of Labor.

Keywords: Miltenyi Biotec Inc, Vacaville , Document Control Specialist *PC 594, IT / Software / Systems , San Jose, California